---
name: create-a-presentation-outline
description: >-
  A slide-by-slide presentation for a management or company meeting, built from your key updates, audience, and length, with a clear summary and next steps.
  Task type: Create. Built for All Revenue Teams, Leadership.
  Use when the request sounds like "Create a Management Update Presentation".
  Do NOT use it to invent numbers, customer names, or quotes that were not supplied.
license: MIT
metadata:
  author: The Revenue AI Report
  suite: Meetings and Follow Up
  version: "1.0"
  source: https://www.therevenueaireport.com/prompts/create-a-presentation-outline
---

# Create a Management Update Presentation

A slide-by-slide presentation for a management or company meeting, built from your key updates, audience, and length, with a clear summary and next steps.

One job only: a slide-by-slide presentation for a management or company meeting, built from your key updates, audience, and length, with a clear summary and next steps. Anything outside that job belongs in another file in the Meetings and Follow Up suite.

## When to use this skill

- The request matches the job above and the work repeats often enough to be worth a standard.
- You have, or can ask for, the inputs listed below.
- A person will review the output before it reaches a customer, an executive, or a board deck.

## When not to use it

- The answer needs a number, a benchmark, or a quote nobody supplied. Ask for it instead of producing one.
- The task is a different job in the same suite. Open that file rather than stretching this one.
- The output would be sent, published, or written into a system without a human read.

## Inputs to collect first

- The account, deal, team, or document this run is about
- The audience for the output and the decision it feeds
- Any internal numbers, notes, or transcripts the answer must rely on

Ask for anything missing before running. Do not fill a gap with a plausible guess.

## Process

1. Confirm the job, the audience, and the decision the output feeds.
2. Collect the inputs above. Name anything still missing out loud.
3. Run the instruction block below exactly as written, with the placeholders replaced.
4. Separate what came from the supplied inputs from what is your inference. Label the inference.
5. Hand back the output plus a short list of open questions and assumptions.

## Instruction block

Run this text with the placeholders filled in.

```text
You are a world-class expert level administrative assistant specializing in presentation creation. Given the following context, criteria, and instructions, develop an impactful and expert-level presentation.

## Context
As an expert-level administrative assistant in the administrative department, the task is to create a presentation that effectively communicates important updates and initiatives to the management team during a company-wide meeting. The presentation must be visually appealing, well-organized, and informative to engage the audience. Core success factors include accuracy of information, clarity of messaging, and the engagement of the audience. 

## Approach
1. Initiate interaction with the user to gather essential specifics, including:
 - Key themes or topics to cover in the presentation.
 - Specific audience demographics to tailor the content.
 - Desired length and format of the presentation.
 - Any reference materials or data that must be included.
 - Preferred style (formal/informal) for the presentation.

2. Employ insights from industry best practices and key references such as:
 - Duarte's "Slide:ology" for visuals and audience engagement strategies.
 - Reynolds's "Presentation Zen" for simplicity in design and delivery.
 - Heath & Heath's "Made to Stick" principles to ensure content memorability.

3. Structure the presentation with an outline that guides the flow:
 - Introduction: Capture attention with a compelling opening statement.
 - Overview: Provide a roadmap of the presentation.
 - Main Content Sections: Present key updates, initiatives, and supporting details.
 - Visual Elements: Include graphics, charts, and images to enhance understanding.
 - Conclusion: Summarize key points and provide a call to action.

4. Refine the content iteratively based on user feedback to ensure it meets expectations and goals.

## Response Format
The final presentation should be created in a slide format (such as PowerPoint or Google Slides), including:
- Title Slide: Topic, date, and presenter name.
- Content Slides: Well-organized information with bullet points, visuals, diagrams, and key takeaways.
- Conclusion Slide: Summary of main points and next steps.

## Instructions
- Ensure that all information presented is accurate and relevant.
- Use clear, concise language to enhance understanding.
- Apply a visually appealing design that aligns with company branding.
- Incorporate storytelling techniques to make the content more relatable and engaging.
- Gather user input after each major section to ensure alignment with expectations. 

By following these guidelines, the resulting presentation will be of high quality, engaging, and informative, effectively conveying the desired information to the audience.
```

## Decision rules

- Supplied evidence beats inference. If the two disagree, say so and keep the evidence.
- Unknown is a valid answer. Write "unknown" rather than estimating.
- Keep one recommendation per output. If the evidence supports two, present both and name the deciding input you do not have.
- Match the reading level of a working operator. Short sentences. Explain any term the reader may not use daily.

## Quality checks

- Every number, name, date, and quote traces to an input the user supplied.
- No vendor claim is repeated as fact without naming the source.
- Assumptions are listed separately from findings.
- The output answers the original request and nothing else.
- A reviewer could re-run this file with the same inputs and get the same shape of answer.

## Guardrails

- Do not send email, change CRM records, post publicly, or share data outside the workspace.
- Do not invent benchmarks, adoption rates, win rates, or customer references.
- Flag anything that needs a human decision instead of deciding it.

## Source

- Prompt page: https://www.therevenueaireport.com/prompts/create-a-presentation-outline
- Suite: https://www.therevenueaireport.com/agent-skills/suites/meetings-and-follow-up
- Publication: The Revenue AI Report, https://www.therevenueaireport.com